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Credit Reporting Policy

This Credit Reporting Policy was last updated on 22 May 2025

The Privacy Act 1988 (Cth) (Privacy Act), the Australian Privacy Principles (APPs), and the Privacy (Credit Reporting) Code 2024 (Code) govern the way in which K Care Healthcare Solutions Australia Pty Limited ACN 159 431 099 and its subsidiaries and other related bodies corporate (K Care) must manage credit-related information and this policy describes the information K Care collects and holds, how K Care uses that information, how that information may be disclosed, the security of that information, how you can access and correct any such information and other relevant details concerning privacy.

1. General

1.1 Credit Terms

(a) This Credit Reporting Policy will be provided in conjunction with an application from a customer (Customer) to purchase goods and services from K Care on commercial credit. For the purposes of this Credit Reporting Policy, a ‘Relevant Person’ of a Customer is:

  • (i) where the Customer is an individual (including a sole trader and individual trustee of a trust), the Customer themselves;
  • (ii) where the Customer is a corporation (including a corporate trustee of a trust), the directors of the Customer;
  • (iii) where the Customer is a partnership, the partners; and
  • (iv) a guarantor of a Customer (where such guarantor is an individual, or individual trustee of a trust), or the directors or partners of a guarantor of a Customer (where such guarantor is a corporation, corporate trustee of a trust, or partnership).

(b) K Care does not provide consumer credit.

2. Collection of Information

2.1 Types of information collected

(a) K Care may collect and hold personal information about you, that is, information that can identify you, and is relevant to providing you with the products and services you are seeking. If you are a Customer (or a Relevant Person of a Customer), we may provide you with products and services on credit terms (that is, you will pay for those products or services after we start providing them to you). As such, we may collect and hold various information related to your financial position and your creditworthiness (such as ‘credit information’, ‘credit-eligibility information’, ‘CRB derived information’, and ‘CP derived information’ (as those terms are defined in the Privacy Act), detailed further below).

(b) In this Credit Reporting Policy, the term ‘credit-related information’ is used to capture some or all information related to your financial position, such as credit that has been provided to you, or that you have applied for, which may have a bearing on your creditworthiness and which K Care may use in its decision to approve or reject a credit application. Credit-related information includes:

  • (i) information about your financial position, including income, liabilities, and repayment capacity (we do not disclose this information to credit reporting bodies);
  • (ii) credit information, such as:
    • (A) identity details (including aliases);
    • (B) the fact that you have applied for credit, the type of credit, and the amount;
    • (C) personal insolvency information;
    • (D) the identity of your other credit providers;
    • (E) consumer credit liability information;
    • (F) the opinion of a credit provider that you have committed a serious credit infringement;
    • (G) court proceedings information that relates to any credit that has been provided to, or applied for by you;
    • (H) the fact that credit provided to you has been paid or otherwise discharged (including the date of discharge);
    • (I) advice that payments are no longer overdue and the date on which overdue payments were made; and
    • (J) publicly available information that relates to your activities in Australia and your credit worthiness (other than court proceedings information or information that you are entered or recorded on the National Personal Insolvency Index);
  • (iii) credit eligibility information, such as:
    • (A) a credit score provided by a credit reporting body;
    • (B) default information;
    • (C) repayment history information;
    • (D) credit inquiries;
    • (E) court proceedings information;
    • (F) personal insolvency information; and
    • (G) information associated with your overall credit worthiness.
    • (H) CRB derived information, such as a credit score or credit rating.

(c) The kinds of ‘CRB derived information’ K Care derives from information disclosed to K Care by credit reporting bodies includes K Care’s own score of your credit worthiness, and a risk profile analysis.

2.2 Method of collection

(a) Where possible, K Care will collect credit-related information directly from you through the use of its Credit Terms, its standard forms, via email, through telephone conversations, in person, or via its website. However, K Care may also collect credit-related information from credit reporting bodies with your consent (which is obtained via the Credit Terms). In certain situations, credit eligibility information may be disclosed to K Care from another credit provider (for example, if K Care enters into a co-financing arrangement with a third party credit provider). K Care may also collect credit-related information about you from third parties acting on your behalf.

(b) If K Care receives unsolicited information about you that it did not ask for or which is not directly related to K Care’s functions or activities, K Care may be required to destroy or de-identify that information, provided it is lawful and reasonable to do so.

2.3 Purpose of collection

(a) K Care collects and uses your credit-related information for the following purposes:

  • (i) assessing your and the Customer’s financial position and the application for a credit account;
  • (ii) providing the Customer with credit;
  • (iii) K Care’s internal management purposes that are directly related to the management of credit, including:
    • (A) assisting the Customer to avoid defaults;
    • (B) collecting any amount(s) the Customer or you may owe K Care in relation to such credit and dealing with serious credit infringements;
    • (C) assigning K Care’s debts;
    • (D) participating in the credit reporting system;
    • (E) dealing with complaints or regulatory matters relating to credit or credit reporting;
  • (iv) where K Care reasonably believes you have committed a serious credit infringement; and
  • (v) where otherwise required or permitted by law.

2.4 Failure to provide information

If you do not provide the credit-related information requested, or prevent K Care from obtaining credit-related information from a credit-reporting body, or the information provided is incomplete or inaccurate, K Care will not be able to assess the Customer’s application for a credit account.

3. Use and disclosure

3.1 Disclosure

(a) Generally, K Care only uses or discloses credit-related information about you for the purposes for which it was collected (as set out in clause 2.3(a)). K Care may disclose credit-related information about you to:

  • (i) its workers and contractors to facilitate its internal business processes;
  • (ii) credit reporting bodies, such as Creditor Watch (contact details are available at https://creditorwatch.com.au/contact-us/), illion Australia Pty Ltd (contact details are available at https://www.illion.com.au/contact-us/), Equifax (contact details are available at https://www.equifax.com.au/contact), and Experian (contact details are available at https://www.experian.com.au/contact-us) (subject to complying with the requirements under the Privacy Act and Code in relation to such disclosure);
  • (iii) third parties who assist K Care in processing the Customer’s credit application or managing the credit provided by K Care;
  • (iv) third parties for securitisation purposes;
  • (v) third parties for the purposes of considering whether to accept an assignment of debt, or to take an interest in the credit provider;
  • (vi) other Australian credit providers (either with your consent, or as permitted by law);
  • (vii) enforcement bodies;
  • (viii) external dispute resolution providers;
  • (ix) guarantors or proposed guarantors (either with your consent, or as permitted by law);
  • (x) credit insurers;
  • (xi) debt collectors;
  • (xii) third parties who assist K Care in operating its business and providing services to the Customer (including information technology service providers and professional advisers such as lawyers, accountants, and auditors) and these third parties may not be required to comply with K Care’s privacy policy;
  • (xiii) third parties to whom you have agreed K Care may disclose its information;
  • (xiv) third parties where the credit-related information was collected from you for the purposes of passing that information on; and
  • (xv) as otherwise permitted and required by law.

(b) For clarity, your consent to the disclosure under clauses 3.1(a)(vi) and 3.1(a)(ix) is obtained via the Credit Terms.

(c) If K Care disclose your information to other credit reporting bodies in the future, it will notify you.

(d) The credit reporting bodies K Care discloses credit-related information to may include such information in reports provided to other credit providers to assist them to assess an individual’s credit worthiness. If the Customer does not pay for the products and services provided to the Customer, if the Customer or you commits fraud or tries to do so, or if the Customer or you otherwise commits a serious credit infringement, K Care may disclose this information to the credit reporting bodies. This may affect your ability to obtain credit in the future.

(e) You may (by using the contact details set out in clause 3.1(a)(ii)) request that a credit reporting body does not:

  • (i) use your credit reporting information for the purposes of pre-screening of direct marketing; or
  • (ii) disclose your credit reporting information if you reasonably believe you have been, or are likely to be, a victim of fraud.

(f) K Care may expand or reduce its business and this may involve the sale and/or transfer of control of all or part of its business. Credit-related information, where it is relevant to any part of the business for sale and/or transfer, may be disclosed to a proposed new owner or newly controlling entity for their due diligence purposes, and upon completion of a sale or transfer, will be transferred to the new owner or newly controlling party to be used for the purposes for which it was provided under this Credit Reporting Policy.

3.2 Disclosure of information overseas

K Care does not generally disclose your information to entities located overseas. In circumstances where K Care does need to disclose your information to an overseas entity, K Care will take all reasonable steps to ensure that the overseas recipient handles your information in accordance with this privacy policy.

4. Security

(a) K Care stores credit-related information in different ways, including in paper and in electronic form. The security of such information is important to K Care. K Care takes all reasonable measures to ensure that credit-related information is stored safely to protect it from interference, misuse, loss, unauthorised access, modification or disclosure, including electronic and physical security measures.

(b) Some of the information K Care collects is hosted on third party data servers, which are located in Australia. K Care takes reasonable steps to ensure any third party data storage suppliers it partners with have appropriate cyber and physical security controls in place.

(c) Where information K Care holds is no longer necessary, K Care deletes the information or permanently de-identifies it, subject to specific laws in respect of data retention.

5. Access and correction of information

(a) You may access the credit-related information K Care holds about you by making a written request. This can relate to a single piece of credit-related information or multiple pieces of credit-related information. K Care will respond to the request within a reasonable period. K Care may charge a reasonable fee for processing the request (but not for making the request for access).

(b) K Care will have regard to relevant matters in assessing whether to provide you with access, or to correct information.

(c) K Care may decline a request for access to information in circumstances prescribed by the Privacy Act, and if it does, K Care will provide a written notice that sets out the reasons for the refusal (unless it would be unreasonable to provide those reasons), including details of the mechanisms available to make a complaint.

(d) When making a request to access credit-related information, you should also request access to credit-related information held by credit reporting bodies (such as CreditorWatch, ilion, Equifax, and Experian).

(e) If, upon receiving access to the credit-related information or at any other time, you believe the information held about you is inaccurate, incomplete or out of date, please notify K Care immediately. K Care will take reasonable steps to correct the information within 30 days (or another time frame agreed in writing) so that it is accurate, complete and up to date.

(f) If K Care refuses to correct the information (for example, where it would be unlawful), K Care will provide a written notice that sets out the reasons for refusal (unless it would be unreasonable to provide those reasons), including details of the mechanisms available to make a complaint.

6. Complaints and feedback

(a) If you have any queries or concerns about this Credit Reporting Policy or the way K Care handles your credit-related information, or you wish to make a complaint about a breach of the Privacy Act, the APPs, or the Code, you should contact K Care using the details below, and K Care will take reasonable steps to investigate the complaint in accordance with its dispute resolution process, and respond to the queries and concerns within 30 days (or another time frame agreed in writing):

If after this process you are not satisfied with K Care’s response, you can submit a complaint to the Office of the Information Commissioner. To lodge a complaint, visit the ‘Complaints’ section of the Information Commissioner’s website, located at http://www.oaic.gov.au/privacy/privacy-complaints, to obtain the relevant complaint forms, or contact the Information Commissioner’s office.

7. Changes to this Credit Reporting Policy

(a) The date at the top of this page indicates when this Credit Reporting Policy was last updated. From time to time, K Care will have to update this Credit Reporting Policy, and will update it no less than once every 12 months.

(b) K Care reserves the right to make amendments to this Credit Reporting Policy at any time. K Care will provide you with reasonable notice of any amendments to this Credit Reporting Policy which would have a material adverse effect on you before such amendments take effect.

8. Further information

If you require any further information or have any queries regarding this Credit Reporting Policy, please contact K Care at the details set out above.

Statement of Notifiable Matters under the Credit Reporting Privacy Code

Under the Credit Reporting Privacy Code, there are several ‘notifiable matters’ that K Care is required to disclose at or before the time of collecting personal information about an individual that is likely to be disclosed to a credit reporting body.

Those matters are:

(a) the credit reporting body may include the credit information we provide to it in reports, which it then provides to other credit providers to assist those other credit providers to assess your credit worthiness;

(b) where disclosure is an information request (ie, a credit enquiry about you from the credit reporting body):

  • (i) a record of such information request may be used and, as relevant, disclosed for the purposes of the credit reporting body or a credit provider assessing your credit worthiness, including calculation of a credit score or credit rating (subject to any other use or disclosure limitations under the Privacy Act, the Privacy Regulations or the Privacy (Credit Reporting) Code; and
  • (ii) in general terms, the information request may affect your credit score or credit rating calculated by a credit reporting body in relation to future information requests and therefore, your ability to obtain credit in the future (for example, multiple information requests made within a short timeframe can negatively impact a credit score as it can be perceived as a sign of financial distress).

(c) if you commit a serious credit infringement, we may disclose this to a credit reporting body;

(d) you can request a copy of this Credit Reporting Policy by contacting us, or obtain it directly from our website;

(e) you can:

(f) you have the right to access credit information we hold about you, request that we correct the information, and make a complaint, as set out further in the remainder of this Credit Reporting Policy;

(g) you can request a credit reporting body not to use your credit reporting information for the purposes of pre-screening of direct marketing by us, and

(h) you can request a credit reporting body not to use or disclose your credit reporting information if you believe on reasonable grounds that you have been, or are likely to be, the victim of fraud.

You can ask us to provide you a hard copy of this policy (including the Statement of Notifiable Matters).

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